Exposition Checklist and Exhibitor Services Kit
Exposition Checklist
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50-Word Exhibit Description for Inclusion in Final Program Guide.
Your 50-word exhibit description is due to CRS on May 8, 2008, for inclusion in the Final Program Guide, which will be handed out onsite.
Complete the 50-Word Exhibit Description.
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Individual Exhibitor Registration
Each person from an exhibiting company must be individually registered in order to receive a name badge, which is required for entry into the Exposition and Program. Although registration is available onsite, it is recommended that you register in advance to expedite picking up your name badge and registration materials at the CRS Registration Desk located at the Hilton New York. If you have any questions, please contact Lisa Anderson, at landerson@scisoc.org, or please call Lisa at +1.651.994.3809.
As part of your booth package you receive the following complimentary registrations:
To register additional exhibit staff, beyond your allotment above, please select from:
Please complete one form per person.
a. Full registration @ $725* - includes program and exposition Form 
b. Exhibit personnel @ $275 - exposition only Form
Registration Deadlines:
May 1, 2008 – Registration deadline for individual exhibitors (paid or complimentary) who are presenters of accepted podium or poster abstracts.
*May 1, 2008 – Registration deadline to receive the advance discounted registration rate of $725 for full paid individual exhibitor registrations. After May 1, 2008, registration fees increase to $925.
June 9, 2008 – Pre-registration deadline for exhibitors. After June 9, please register onsite at the Hilton New York.
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Shipping/Customs forms completed / submitted to Agility and/or Freeman?
You may use your own shipping agent/customs broker, Agility, or Freeman for international shipments/customs brokerage services.
Agility – Advance international shipment deadlines are:
June 12 – Deadline for arrival of LCL sea freight to New York terminal.
June 19 – Deadline for arrival of FCL sea freight to New York port.
June 24 – Deadline for arrival of air freight at New York (JFK) airport.
The above deadlines are based on delivery to the advance warehouse. Please contact Agility Fairs & Events in Atlanta for deadlines based on delivery direct to the show site.
Please see Freeman Exhibitor Services Kit for their shipping/customs deadlines.
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Exhibitor Services Kit forms completed / submitted to Freeman?
Advance order and payment deadline, for discounted pricing, is June 30, 2008.
Please allow the kit to fully download before printing off forms.
Download the Projection audio-visual order form , which is not included in your exhibitor services kit.
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Exposition Lead Retrieval order form completed / submitted?
- CRS Exhibitor Guest Invitation
Exhibitors are welcome to invite their clients or prospects to one day of the exposition, Monday through Wednesday, July 14-16, 2008. These are for guests of exhibiting companies only, not for anyone working in the exhibit booth (see Item 2 for exhibitor registration). Please complete one form for each guest by June 30 to ensure that a name badge is ready upon their arrival at the CRS Registration Desk at the Hilton New York. After June 30, please bring the forms to the CRS Registration Desk and name badges will be prepared.
Your Exhibitor Services Kit contains important information regarding the exposition of the 35th Annual Meeting and Exposition of the Controlled Release Society. Please review this information carefully. Freeman is the official exposition management company (decorator). You will order additional furniture, electricity, specialty lighting, internet service, plants, etc., through Freeman. Please be advised that the exposition hall is carpeted. Booths come with the following: One six-foot skirted table (white), one 7” x 44” identification sign, and one wastebasket. Electricity and booth lighting are not included. Please allow the kit to fully download before printing off forms.
Download the Projection audio-visual order form which is not included in your exhibitor services kit.
Shipping / International Freight Forwarding / Customs
Agility Fairs & Events is the official International Freight Forwarding/Customs Broker for the 35th Annual Meeting and Exposition of the Controlled Release Society. Please download and review the Agility information , complete their forms and return them as instructed by Agility to ensure the timely delivery of your exposition freight to New York. Please be advised that Agility does not work onsite.
Agility – Advance international shipment deadlines are:
Deadline for arrival of LCL sea freight to New York terminal: June 12
Deadline for arrival of FCL sea freight to New York port: June 19
Deadline for arrival of air freight at New York (JFK) airport: June 24
The above deadlines are based on delivery to the advance warehouse. Please contact Agility Fairs & Events, in Atlanta, for deadlines based on delivery direct to the show site.
Other providers:
Freeman – Please see the Exhibitor Services Kit for their shipping and customs information.
Exposition Lead Retrieval Program
CRS has contracted with a new lead retrieval company, Orion Event Services. You will order your scanner direct from Orion by completing/submitting the order form no later than Thursday, July 3, 2008. Payment is required with your order. Please note that onsite rates apply to orders/payments not received by Thursday, July 3, 2008.
Please click here to read the features and benefits of the new lead retrieval system.
If you have questions or concerns please e-mail Leah Barna, Meeting Manager, at lbarna@scisoc.org, or please call Leah at +1.612.813.0363. |
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